Contact Tracker

Past a handful of programs, the follow-ups are what slip. This is a private CRM for your recruiting: every coach, every conversation, and what you owe them next.

Have your coach list ready before you start, or build it as you go. If you don't have one yet, the guide to building a coach contact list covers where the names and emails actually come from.

1. 1Add a coach for every program you contactName, school, and position, plus whatever contact info you have: email, phone, X, Instagram. Add the coach before you send anything, so the first message is already logged.
2. 2Move the status as things changeSeven statuses run the arc: Not Contacted, Contacted, Responded, Interested, Official Visit Scheduled, Offered, and No Longer Pursuing. Filter by status to see who is waiting on you.
3. 3Log every conversation with a datePick the method (DM, email, call, text, in person, or camp visit) and write down what was said. Months later that log is the only record of what happened and when.
4. 4Set the next follow-up before you close the tabEvery coach carries a next-follow-up date. That date is what turns the list into a weekly to-do instead of a pile of names.

You'll have one place that answers who you've talked to, what they said, and who you're overdue with. Export a CSV any time you want a backup or a copy your parents can read.